Submitting your proposal
April 11, 2006
Now that you've written your proposal, it's time to submit it to the government. Before you send it off, make sure, one last time, that everything necessary in your bid proposal is there.
So it's finally time to submit your bid. Now you must decide how to send it. You can use any mail carrier, but the U.S. Postal Service is the only postal carrier that the government recognizes when considering a late bid. Keep that in mind if you're running close to the deadline.
Next, use the following check list before you send your proposal:
I made the correct number of copies, as requested.
Now that you completed your check list, send in your bid. Then it's the government's responsibility. Once it receives your bid document, the government forgets that it sent you a solicitation and views it as a new and wonderful opportunity to meet a new supplier. If it's an invitation for bid (IFB), you might not even have a human buyer to deal with. In this case, everything—intake, evaluation, and award—is done electronically by a friendly computer.
The last two steps in this series will address the bid evaluation and award, quality standard, and what to do when things go wrong—and, of course, how to get paid.
Jim Kleckner is a retired acquisition specialist from the Department of Defense and owner of Government Contracting Assistance, 2168 Spaulding Ave., West Dundee, IL 60118-3521, 847-426-7003, firstname.lastname@example.org.